Executive Assistant

Our client, a top tiered national consulting firm, is looking for an Executive Assistant to join their dynamic team based in the Plano/Frisco area. This role offers a hybrid flexible schedule and an amazing culture. Excellent benefits packages including 401k match and competitive compensation.

Responsibilities

• Demonstrate accuracy and thoroughness and monitors own work to ensure quality
• Ability to multi-task effectively
• Ability to utilize a variety of automated legal research tools and public information databases (knowledge of LexisNexis, Law360, Pacer and/or Courtlink is a plus)
• Extensive calendar management
• Arrange travel, prepares itineraries and handle business travel
• Reconcile and prepare expense reports
• Track billable hours and invoices
• Extensive work with Salesforce, BillQuick, PowerPoint, and Microsoft suite of products
• Serve as legal assistant on litigation matters, duties include:
  • Document procurement from online databases and repositories
  • Index documents received
  • Assist with report preparation and document production
  • Assist in deposition and trial preparation

• Support overall recruiting strategy
• Consult with managers regarding campus recruiting initiatives and events
• Serve as the point of contact for booking dates, travel, and itineraries
• Write and post job descriptions on universities boards and social media platforms
• Input and update candidate profiles in database
• Evaluate and screen resumes and cover letters
• Provide high level of engagement throughout the recruiting process
• Use recruiting tools like case studies to assess candidates’ skills
• Conduct phone, and/virtual or in-person interviews
• Work with qualified candidates to coordinate interviews with hiring managers
• Assist the hiring team with recruiting methods and interview questions
• Contact new employees and prepare onboarding sessions
• Prepare new hire paperwork ensuring legislation requirements are met
• Maintain a complete record of interviews and new hires
• Assist with employee engagement and retention efforts
• Conduct surveys and plan company events & outings

Requirements and skills

• Proven work experience in administrative, recruiting, or human resources support
• Excellent communication, organizational, and time management skills
• Ability to prioritize and complete projects within deadline
• Solid knowledge of HR policies and best practices
• Hands on experience with various selection processes like interviews and background checks
• Ability to engage and provide a high level of customer service
• Familiarity with HR databases, social media, LinkedIn, ATS and candidate management systems
• BSC degree in Human Resources Management, Organizational Psychology, or relevant field