Executive Assistant

Our client, a top tiered national consulting firm, is looking for an Executive Assistant to join their dynamic team based in the Plano/Frisco area. This role offers a hybrid flexible schedule and an amazing culture. Excellent benefits packages including 401k match and competitive compensation.

Responsibilities

  • Demonstrate accuracy and thoroughness and monitors own work to ensure quality
  • Ability to multi-task effectively
  • Ability to utilize a variety of automated legal research tools and public information databases (knowledge of LexisNexis, Law360, Pacer and/or Courtlink is a plus)
  • Extensive calendar management
  • Arrange travel, prepares itineraries and handle business travel
  • Reconcile and prepare expense reports
  • Track billable hours and invoices
  • Extensive work with Salesforce, BillQuick, PowerPoint, and Microsoft suite of products
  • Serve as legal assistant on litigation matters, duties include:
    • Document procurement from online databases and repositories
    • Index documents received
    • Assist with report preparation and document production
    • Assist in deposition and trial preparation
  • Support overall recruiting strategy
  • Consult with managers regarding campus recruiting initiatives and events
  • Serve as the point of contact for booking dates, travel, and itineraries
  • Write and post job descriptions on universities boards and social media platforms
  • Input and update candidate profiles in database
  • Evaluate and screen resumes and cover letters
  • Provide high level of engagement throughout the recruiting process
  • Use recruiting tools like case studies to assess candidates’ skills
  • Conduct phone, and/virtual or in-person interviews
  • Work with qualified candidates to coordinate interviews with hiring managers
  • Assist the hiring team with recruiting methods and interview questions
  • Contact new employees and prepare onboarding sessions
  • Prepare new hire paperwork ensuring legislation requirements are met
  • Maintain a complete record of interviews and new hires
  • Assist with employee engagement and retention efforts
  • Conduct surveys and plan company events & outings

Requirements and skills

  • Proven work experience in administrative, recruiting, or human resources support
  • Excellent communication, organizational, and time management skills
  • Ability to prioritize and complete projects within deadline
  • Solid knowledge of HR policies and best practices
  • Hands on experience with various selection processes like interviews and background checks
  • Ability to engage and provide a high level of customer service
  • Familiarity with HR databases, social media, LinkedIn, ATS and candidate management systems
  • BSC degree in Human Resources Management, Organizational Psychology, or relevant field

To apply for this job email your details to Lragan@threepointsearch.com