Project Administrator – Dallas, TX

  • Full Time
  • Dallas, Tx
  • This position has been filled

We have a leading client in the Manufacturing industry that is looking for a Project Administrative Assistant to add to their team. The Project Administrator will be responsible for daily administrative operations and special projects as requested. Contract role until Summer 2023, 100% on-site based in Dallas, TX.

Administrative Duties:

  • Answer/direct incoming calls and take messages as necessary.
  • Open and distribute all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mail.
  • Keep Project Directory, Master File Index, and Subcontractor Index updated and current.
  • Maintain filing system (Job site requirements and distribution of Division Office copies).
  • Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
  • Maintain job site filing and office supplies.

Accounting Duties:

  • Assist Project staff with accounting and maintenance of cost reports.
  • Set up vendor accounts
  • Process (or assist in processing) weekly payroll, monthly billings and payment requests.
  • Assist Project staff with maintaining Project Management Database
  • Process new hire trade employees according to Policies and Procedure manual.
  • Track and maintain subcontractor and supplier records / requirements.
  • Assist staff in maintaining the Project Management Database.

Qualifications:

  • Must have 4+ years clerical/administrative experience.
  • Must have excellent computer skills and demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM.
  • Must be able to work in a fast-paced environment, multi task, meet critical deadlines with eye for accuracy and attention to details.